All Jisc websites need to comply with new regulations on the accessibility of websites and mobile applications of public sector bodies. These ensure that the information and services we provide are accessible to all users, including disabled people.
Microsoft and Adobe Pro apps have inbuilt accessibility checkers which are really useful for Word, PowerPoint and pdf documents. They flag any issues and offer tips on how to make them compliant.
This is living guidance that will grow over time. Last updated 19 August 2021.
All images should have meaningful file names and descriptive alt text that accurately describes the image.
Good infographics can be great for people who find reading lots of text hard. However, alt text is really important for these – you need to make sure you convey the full meaning in your description.
Consider who the audience is and whether the purpose of the infographic is to convey what something is, or if it is instructional. If you cannot adequately describe the meaning of the infographic, you may need to choose another way to present this information.
Adding content to a web page as HTML is always preferable to hosting it as a separate document. For most users HTML is quicker, easier and more widely accessible. However, in some cases a Word document or pdf may be the most appropriate format.
Word documents (.docx)
If a Word document is the best format for your content:
Pdf documents (.pdf)
HTML is always preferable, but if a pdf is the best format for your content:
We can offer presentations as accessible PowerPoint or pdf downloads and host them via SlideShare. As we cannot guarantee the downloadable option SlideShare offers meets accessibility regulations we need to offer a fully accessible version of the presentation by request, so please be aware of this when creating content.
You must make a transcript available for any new podcast recordings you upload – offer this as a downloadable, accessible Word document.
You can use Otter.ai to create a transcript (free for up to 600 minutes per month).
All videos uploaded to or linked from Jisc websites should have closed captions and include a good, clear text description explaining what the video is showing and its purpose.
For resources such as webinars and video tutorials, you need to provide a transcript – you can offer this as a downloadable, accessible word document.
You will need to manually check captions and transcripts thoroughly for accuracy before you can share them. Captions and transcripts generated using an automated tool are a good start, but often need significant editing for accuracy and context in order to make these useful. You’ll need to ensure they contain all the meaningful content from the audio.
Ask yourself, “without audio, can I understand what the video is trying to convey?” If the answer is no, or if you are in doubt, add audio description.
Ensure video will not induce seizures
Check font size
Ideally, font size should be user selectable. If not, try and make sure it does not obscure the action in the video.